Thursday, October 12, 2017

Presenter View Part 5

Questions and Answers
The live questions and answer, Q&A for short, is the most useful part of Presenter View. This topic will be split up into two subsections, one for how the presenter interacts with the Q&A and the other is how the audience interacts with the Q&A.

The Q&A is under the “Audience Tools” tab, at the top of the screen. Q&A’s are broken into sessions, if you have never used it before then the only option is to start a new session, and promptly click the button labeled as such to do so.
When you start a session you will notice a few changes. First, there will be a box above your presentation that reads “Ask a question at...”, followed by a URL.
This is the link that your audience must go to, to ask a question. It does not need to be set up ahead of time, Google will create one for you. To learn about the website the URL leads to, read the “Audience” subsection on the next page.
On your monitor, you will see a blue bar at the top of your screen.
On the left, it will read “Accepting questions from Manchester School District Staff and Students SAU37”. This means that only students using their school-assigned Google accounts may ask questions. To change this, click on the bold and underlined section of the text and this will open a drop-down menu where you can select to have anyone ask a question. Underneath this is a URL, the same one on your slide. On the right of the blue bar is an on/off switch, and when turned off will cause the URL to disappear from your slide and the website it leads to becomes inactive. Doing this does not clear questions previously asked.
When a question is asked by an audience member, it will automatically appear on your Presenter View screen:
All questions asked will also display the name of the person asked, (see the next page for the “Audience” subsection, for instruction on how to ask a question anonymously). Below their name is the time which they asked the question, then the question itself written in bold. Under that is how many likes or dislikes the question has from other audience members, continue to the next page to learn more about likes/dislikes. Below that is a button that reads “Present”, clicking this will cause the question to appear on the slide like so:
Their question will be displayed on the presentation, with their name at the bottom. To return to the presentation click on the same button again, which will now be green and read, “Hide”.

If you have recently used Presenter View for the same presentation, instead of creating a new session, a second button will be added to “Continue recent”. If you decide to continue, you will see a list of all your recent sessions that you may select from. You will only be able to continue a presentation session between 1 and 12 hours after it is complete. (From my personal experience and research, this is as close as an estimate that I can make). The only difference between continuing a presentation and starting a new session is that upon continuing a session all questions asked during that session will still be visible.

Another useful feature is being able to view any question asked from any session, but this can only be done while editing the presentation. While editing the slide, click on the “Tools” tab at the top of the screen.
From the drop-down menu, select “Q&A history”.
A box will appear on the right side of the screen where you can select any session that has ever been created to view those questions.

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